Job Vacancies


Counselling Administrator

22.5 hours per week

Wednesday to Friday – 8.30am to 5.00pm

Salary: £19,856 pro rata

Location: Perth

Closing date – TBC

At Mindspace, our aim is to promote mental health within Perth and Kinross by providing services to the community which complement those offered by both statutory and third sector providers.

We are now offering an exciting opportunity to join our Counselling Team as a counselling administrator, where you’ll be responsible for delivering competent and efficient administrative support to our Senior Counsellors and Counsellors that will enable the smooth operation and delivery of our counselling services to the people of Perth & Kinross.


You’ll be the first point of contact for everyone who contacts the organisation whether in person or via e mail or telephone

  • A key part of your role will be to provide a friendly, helpful, and professional information service to clients, counsellors, colleagues, and visitors; ensuring their interaction with the organisation is a consistently positive experience.
  • In your role, you’ll also coordinate and implement office processes and administrative tasks that will enable the Senior Counsellor and Counsellors to provide seamless and effective counselling services to their clients.
  • You’ll spend time scheduling and recording client appointments using the Salesforce CRM system. This will include co-ordinating cancellations, re-scheduling appointments and liaising with counsellors regarding client appointments.
  • In addition to this, your role will involve financial transactions, evaluation and reporting, and sharing your ideas and experience that will enable the continuous improvement of the administration function.


You’ll be educated to a minimum of standard grade A to C or equivalent with a secretarial qualification to a minimum of SVQ Level 2 or equivalent experience.

You’ll have a minimum of two years of administrative experience and be able to demonstrate clear achievements as an administrator, including competence with all the computer applications required to carry out your role successfully.

You’ll be self-motivated with excellent interpersonal, communication and influencing skills and the ability to work effectively and safely on your own initiative.

You’ll be a great time manager and an effective problem-solver, but more importantly, you’ll be able to demonstrate the qualities that build trust and foster good relations that will enable you to connect and interact well with the team, our clients, and partners. Sensitivity and confidentiality are crucial in this role.

This position requires membership in the Protection of Vulnerable Groups (PVG) Scheme.


This role enables you to bring your expertise and grow your skills in an environment that has plenty of variety and where new challenges and opportunities arise every day.

We want you to understand how much we value your contribution and in addition to your salary we offer the following benefits:

  • A minimum of seven weeks (pro rata) paid annual leave.
  • An enhanced sick pay scheme.
  • Employer pension contribution that includes life assurance.
  • Continuous professional development opportunities, including monthly support and supervision.


Please complete a Mindspace Application Form and Equal Opportunies Monitoring Form, and email them to

Counselling Administrator Job Description – Jan 2023 GDPR Privacy Policy   

If you would like to discuss the job in more detail, please feel free to contact us at the above address.